to: @Qgil
cc: @Aklapper

Calendars are a big issue for Meetups, especially for active chapters
https://en.wikipedia.org/wiki/Wikipedia:Meetup

re: Active chapters, to understand scope, see: **Event Archive:**  https://en.wikipedia.org/wiki/Wikipedia:Meetup/NYC/Event_archive

For Wikimedia NYC (the local New York City chapter), as Secretary, I created the following Google calendars:

  - **WikimediaNYC** - public, all events as well as some larger events like hackathons and national conferences: https://calendar.google.com/calendar/embed?src=nnvhsl9su019vngvb58qb68u6o%40group.calendar.google.com&ctz=America/New_York

  - **WM NYC Planning** - visible only to the WM NYC Board, used for planning and adding placeholder events to help schedule and de-cluster events

For EVERY event, the following gets updated:
- **WikimediaNYC Google calendar(s)** (see above)
- **Header box** (cream box on top of most pages {{Wikipedia:Meetup/NYC/Main|short=1}} ): https://en.wikipedia.org/wiki/Wikipedia:Meetup/NYC/Header
- **Meetup box** (pink box on right of most meetup pages {{meetup}})
- **Event Archive** on our namespace (see above)

**Issues:**
- **Administrative burden** on one or more people can be heavy
- **Duplication of effort **
- **Usability past 2 months** Meetup calendar is not easy to update for forward events beyond 2 months (those that are visible in the pink Meetup box)
-- Meetup calendar actually seems the most sharable and used within Wikipedia
- **Embedability** Google calendars can't be embedded on Wikipedia
- **Low sharability / visibility** -- Google calendars are not super easy to add, make public, share

**Wikimedia Phabricator calendar**
- **Too many events:** I think if there's too many events it will become unusable.
- **Color coding:** Also the calendar needs to be color coded so it has more usability
- **Administrative burden:** It doesn't seem fair to have only one person in charge of maintaining the calendar. Not sure if Community-Liaison is a person?
- **Embeddability?** Can the Wikimedia Phabricator calendar be updated? That would be ideal....

Erika, User:BrillLyle